Administrative Assistant
Quest Components Inc Quest Components Inc Hacienda Heights, CA Hacienda Heights, CA Full-time Full-time $18 - $23 an hour $18 - $23 an hour 9 hours ago 9 hours ago 9 hours ago Quest Components is a leading franchised and independent distributor in the electronic component industry.
Since 1995, our family owned company has experienced continuous growth over the years and is now 60
employees strong.
We are both innovative and committed to what we do and the services we provide to our customers and our industry as a whole.
We are looking for an Administrative Assistant to support various roles necessary for our continued growth.
To be successful, you will need to be professional, polite, and attentive while also being accurate and detail oriented.
You should always be prepared and responsive, willing to meet each challenge directly.
You absolutely must be comfortable with using computers and software packages such as Microsoft Office.
A good understanding on how to perform internet based research is also a must.
In addition, performing general office tasks and exceling at both verbal and written communication is important as well.
Job Description/
Responsibilities:
Perform general clerical duties to include but not limited to:
photocopying, faxing, mail distribution and filing for management File and retrieve documents and reference material both hard copy and electronically Welcome and greet office guests meeting with managers and executives Receive incoming and prepare outgoing mail and packages for executives Perform data entry, internet research and data gathering Prepare and modify documents including correspondence, reports, drafts, memos and emails Create and modify various documents using Microsoft Office (Word, Excel, Power Point, & Outlook) Plan, organize, coordinate and schedule appointments, meetings and conference calls, sending reminders as needed Maintain Outlook calendar(s) in current and accurate status Prepare meeting materials and documents where necessary Attend meetings, take detailed minutes, record minutes and archive them accordingly Assist in the preparation and distribution of regularly scheduled periodic reports Maintain inventory of all office supplies, placing orders for replenishment as needed, expediting orders for supplies and verifying receipt of supplies Research and review vendors for office supplies to maintain lowest total cost Coordinate with outside organizations to assist with special purchasing and sales bids and maintain contact lists for bids Conduct research, collect and analyze data and prepare reports and documents for special bids Maintain polite and professional communication via phone, e-mail, and mail Complete special projects for management as needed Qualifications and Requirements Prior administrative experience.
High School degree; additional qualifications as an Administrative Assistant will be a plus Ability to juggle multiple projects with accuracy and understand proper prioritization Ability to plan given tasks and work efficiently towards completing them Strong sense of urgency and problem solving skills Performs all other related duties as assigned.
Anticipate the needs of others in order to ensure their seamless and positive experience Attention to detail and a high level of accuracy and confidentiality Knowledge of office management systems and procedures Familiar with common office equipment (printers, copier, fax, etc.
) Excellent computer skills, especially typing.
Strong proficiency in MS Office (Excel, Word and Outlook in particular) a must Can handle sensitive information with the highest degree of integrity and confidentiality.
Outstanding communicator, both orally and written, in a clear and professional manor Good research skills Exceptional customer service skills, over the phone and in person Extremely organized.
Strong multi-tasking and time-management skills Self-starter who works well independently Strong problem solver and analytical thinker Professional demeanor Ability to maintain a professional appearance and manner Ability to work in a busy office with constant interruptions Occasionally lift 15-20 pounds Job Type:
Full-time Pay:
$18.
00 - $23.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person Qualifications and Requirements.
Estimated Salary: $20 to $28 per hour based on qualifications.
Since 1995, our family owned company has experienced continuous growth over the years and is now 60
employees strong.
We are both innovative and committed to what we do and the services we provide to our customers and our industry as a whole.
We are looking for an Administrative Assistant to support various roles necessary for our continued growth.
To be successful, you will need to be professional, polite, and attentive while also being accurate and detail oriented.
You should always be prepared and responsive, willing to meet each challenge directly.
You absolutely must be comfortable with using computers and software packages such as Microsoft Office.
A good understanding on how to perform internet based research is also a must.
In addition, performing general office tasks and exceling at both verbal and written communication is important as well.
Job Description/
Responsibilities:
Perform general clerical duties to include but not limited to:
photocopying, faxing, mail distribution and filing for management File and retrieve documents and reference material both hard copy and electronically Welcome and greet office guests meeting with managers and executives Receive incoming and prepare outgoing mail and packages for executives Perform data entry, internet research and data gathering Prepare and modify documents including correspondence, reports, drafts, memos and emails Create and modify various documents using Microsoft Office (Word, Excel, Power Point, & Outlook) Plan, organize, coordinate and schedule appointments, meetings and conference calls, sending reminders as needed Maintain Outlook calendar(s) in current and accurate status Prepare meeting materials and documents where necessary Attend meetings, take detailed minutes, record minutes and archive them accordingly Assist in the preparation and distribution of regularly scheduled periodic reports Maintain inventory of all office supplies, placing orders for replenishment as needed, expediting orders for supplies and verifying receipt of supplies Research and review vendors for office supplies to maintain lowest total cost Coordinate with outside organizations to assist with special purchasing and sales bids and maintain contact lists for bids Conduct research, collect and analyze data and prepare reports and documents for special bids Maintain polite and professional communication via phone, e-mail, and mail Complete special projects for management as needed Qualifications and Requirements Prior administrative experience.
High School degree; additional qualifications as an Administrative Assistant will be a plus Ability to juggle multiple projects with accuracy and understand proper prioritization Ability to plan given tasks and work efficiently towards completing them Strong sense of urgency and problem solving skills Performs all other related duties as assigned.
Anticipate the needs of others in order to ensure their seamless and positive experience Attention to detail and a high level of accuracy and confidentiality Knowledge of office management systems and procedures Familiar with common office equipment (printers, copier, fax, etc.
) Excellent computer skills, especially typing.
Strong proficiency in MS Office (Excel, Word and Outlook in particular) a must Can handle sensitive information with the highest degree of integrity and confidentiality.
Outstanding communicator, both orally and written, in a clear and professional manor Good research skills Exceptional customer service skills, over the phone and in person Extremely organized.
Strong multi-tasking and time-management skills Self-starter who works well independently Strong problem solver and analytical thinker Professional demeanor Ability to maintain a professional appearance and manner Ability to work in a busy office with constant interruptions Occasionally lift 15-20 pounds Job Type:
Full-time Pay:
$18.
00 - $23.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person Qualifications and Requirements.
Estimated Salary: $20 to $28 per hour based on qualifications.
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